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2016 Spring Exhibit Information



NARCA 2016 Spring Conference

Sheraton Chicago Hotel and Towers | May 4 - 7, 2016



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Exhibit

Exhibit booth registration is open now for the NARCA 2016 Spring and Fall Conferences! This is the best time to reserve great exhibit booth locations while they are still available.

Advanced reservations for booths are being accepted until November 13.  All reservations received up until that time will be assigned based on 1.) each vendors’ contribution (sponsoring, exhibiting and advertising) with NARCA in 2015 2.) And then on a first come first serve basis.* Please fill out this Advanced Registration Form and submit it to conferences@narca.org on or before November 13.  After the initial booth assignment on November 13, all requests will be granted only on a first come first serve basis.

 

Booth Fees

Standard booth location $3,300

Premium booth location $4,000

 

Exhibitor Booth Includes:

  • 10’ deep x 10’ wide booth
  • Overnight security
  • Pipe and drape construction
  • 1 waste basket
  • 1 skirted 6’ table & 2 chairs
  • 2 complimentary conference registrations (a $2,990 value!)
  • Booth identification sign

Furniture, electricity, phone lines and other services are available for an additional fee through the contracted exhibit company. A packet will be sent to you with all of the necessary information after booth processing.

 

Location of Exhibits

The exhibit hall areas are configured to facilitate continuous interaction between exhibitors and attendees. Meals, breaks and receptions will be catered in the exhibit hall for all attendees to have the opportunity for optimal networking. 

 

Additional Exhibit Staff

Exhibit Hall Access Only: $495 (limit 2)

Exhibit Hall Access Plus Full Conference Early Registration: $895 (limit 2)

 

The registration company will contact you to register all of your exhibit booth staff.

 

Cancellation Policy

Exhibitors submitting written requests for cancellation of booth space more than 90 days prior to the start date of the conference in which the booth is reserved will receive a full refund less a $50 administration fee. No refunds will be made for cancellations within 90 days of the start date of the conference.

Except as the Exhibitor’s rental obligation will be refunded as set forth in the preceding sentences, the Exhibitor is responsible for the total booth rental irrespective of the reason for cancellation by the Exhibitor or because of the failure of an Exhibit to arrive for any reason.

 

Payment for Exhibit Space

Final payment for Exhibit booths is required within 30 days of receipt of exhibit contract to guarantee booth location.

 

Spring 2016 Floor Plan

The exhibit hall floor plan can be found here.

 

Fall 2016 Floor Plan

The exhibit hall floor plan can be found here.

 

Exhibitor Contract

The Exhibitor Contract can be found here.

 


For more information on Exhibit Space and Sponsorship Contact: Lisa Linke, NARCA Director of Meetings and Events, conferences@narca.org or by phone at 202.861.0706.





*Booth Assignment Criteria

Beginning in 2015, NARCA changed the structure of how it recognizes benefits in a way that allows us to equitably demonstrate our gratitude as an organization in the most appropriate way at each level of support. Recognition benefit levels are now based upon the total aggregate financial support and participation in NARCA programs for the previous calendar year for each corporation or business and then on a first come first serve basis. Thus, exhibiting, sponsoring and advertising financial support to NARCA from January 1, 2015 to November 1, 2015 will determine your benefits level for 2016. Benefits include priority exhibit booth and sponsorship selection. 2016 Booths requests received up until November 13, 2015 are assigned in the priority order as stated above.  After November 13, all additional booth requests will be assigned only on a first come first serve basis.



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